***POWER POINT CLICK HERE***
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April 2025
Butler Ambulance Service is utilizing stockroom inventory software to track supplies that are being removed and returned to the stockroom. Below, you will see the new process for obtaining or returning supplies to the stockroom.
Acquire the stockroom key from the Supervisor / Assistant Supervisor, Nate, Jesse or Bob
Retrieve your supplies from the stockroom
Take the retrieved supplies to the supervisor's office and return the stockroom key
Utilize the Tablet and scan the QR Code in the binder for the items taken or returned to the stockroom
You must scan every item that is taken from or returned to the stockroom. This ensures accountability and provides an accurate count of items in the stockroom so that Nate and Tim can order supplies promptly and stock is always replenished with available items.
To login to Sortly, Click the big red "S" app on the bottom of the tablet and login with the username and password
Once you are logged in, click the Items screen on the bottom and the screen below will appear. You are on the correct page if you see items on the bottom and the barcode symbol on the top.
They are in green for reference.
Click on the Barcode Symbol and you will be ready to scan the barcode of the product you received from the stockroom
Center QR Code you wish to scan and it will scan it automatically
Select the "+" or "-" to adjust what was added or taken.
Select the reason in the dropdown
Place your name in the transaction note
The next button will become active. Select the next button and the item will either be subtracted or added and you will be ready to scan your next item.
Add or subtract quantity >>>>
Click for drop down >>>>>>> (Restock,etc)
Enter your name under >>>> transaction note and the unit you are placing your items into.
Do's and Don'ts
Do's
If you get lost in screens, click the items tab on the bottom to take you where you need to be
Click the scan button to scan an item
Select the plus or minus to add or subtract an item after scanning the barcode
Place your name in the transaction note
Don'ts
Do not go into the folders. The information has been added in a specified format and is not to be changed
Do not change item numbers as this is how items are ordered by Nathan
The only buttons that an employee should be clicking are the:
Items
Scanning Barcode
+/- buttoms & Next
There is a "Practice QR Code in the supervisor's office so that you can practice entering or subtracting an item. Location: Top of the refrigerator, beside the printer in the supervisor's office.
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